Time Management

Do you feel like you’re running out of time? Would you like to save time through a change of perspective and a better organization? Explore your relationship to time and tame the enemies of time that are attacking both your professional and personal life. Learn to limit interruptions, prioritize and plan as Eisenhower did so well. Discover techniques to stop wasting time in meetings. And finally, get all the keys to balance your professional and private life.

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Improving my Relationship with Time

Time is speeding up! Funny expression when we know that there is nothing more stable and linear than time. Seconds, minutes, hours, days, months, and years will always have the same measurement. It is our relationship to time that is, in fact, shaken. Caught in the spirals of collective pressure and technology. Spirals that question the organization of life and work in the future.  

Westerners and especially city dwellers are known to be in a hurry, always stressed out, chasing time. But why are we running more than before? We run because we want to do more today, than we did yesterday. So the real question is: why do we want to do more? I have three answers. We want to DO more because we want to BE more. We want to do more because we have to (we are afraid). We want to do more because we don’t want to let anything go.

What is our relationship to time? It is very personal. It is often linked to our age, our environment, our energy of the day, …
Sometimes it slips through our hands, sometimes it represents boredom. Sometimes it pressures us, sometimes it serves us. We will see in this video how time is above all a perception of our mind and how we can make it an ally, having our time at our disposal.

In an era where we’re running out of time, it is necessary to reduce our daily to-do list. To focus on the essentials. But what is essential?
All the “aspects of us” have a say in this and are contradicting each other. You need to rest, no, you have to help your child with their homework, and who else is going to cook dinner? In this video, we will discover what can help us get back to “our” essential: to relativize, to live in the moment and follow the wisdom of the elders.

«A little impatience can ruin a great project,” said Confucius. Many wise men and philosophers argue that impatience is not only painful but, more importantly, unproductive. How can we tame it so that it becomes a true driving force instead of harming us?
In this video I will cover the topic in 4 points: one, the impatience crisis, two, releasing the pressure, three, letting go of perfectionism, and four, trying the antidote to impatience: gratitude.

This video is part of a two-part series that offers you the keys to (re)gaining the balance between your personal and professional life.
This first part takes stock of the current situation and deciphers the source of life balance difficulties. Understanding the stakes of time in the new digital era, apprehending the excessive ambition of this hyperactivity, acknowledging the role of public services and companies, no longer trying to perfectly balance everything, and escaping from guilt.

Second video of the two-part series on work/life balance. Here is a practical guide that will help you choose and prioritize, delegate more, think about yourself, and finally set boundaries and negotiate, both at work and at home with your family.
Lots of practical advice.

My Enemies and Time Management

Time thieves are the activities or attitudes that eat up our schedules without leaving us a time to breathe. 

They can be external or internal, and we will review them in this video. 

Why am I overwhelmed? Once again, it all stems from our perception of the world.
– The perception of the world that we’ve inherited from our DNA and education. Yes, relationships to time are contagious!
– And the perception of the world that we maintain in a logical and linear relationship with time.
But this conditioning to be overwhelmed with tasks is totally reversible. Soon you will be able to stop feeling guilty (or proud?) for being an overwhelmed person.

Did you know that 2/3 of employees would not want to become manager? 

“Too much work! Too difficult! », most of them say when see their superior running around, working much more than 40 hours a week.  

The more you rank up in the hierarchy, the more limited your time seems. Can this race against the clock be reversed? To illustrate this question, here’s a little story about the hectic life of a manager. 

How many times a day do you get interrupted? Some optimists will say 20, 40 times. Studies show that we lose around 1H30 of work every day, due to interruptions.
In this video, we will first diagnose the interruptions that disturb you. We will then tackle how to limit technological interruptions, followed by 6 tips to limit human interruptions and respond with finesse to whoever bothers you!

Most of us tend to put off certain tasks until tomorrow. Then to the next day, and the next. This is called procrastination. Is it a calamity? Is it a disease? Is it reversible? In this video we will see the importance of understanding why we procrastinate such and such a task. Then we will observe how procrastination is a war of aspects and clans within us. May the strongest win?

Procrastination is putting off until tomorrow what we are able to do today. Not because we don’t have enough time, but because we fill our days with OTHER tasks. If these procrastinated tasks really matter to you, then they’ll come knocking on your door every day.
You have to call your banker! You have to reformat your CV!
After having understood why we procrastinate these specific tasks, here’s 6 strategies to face them.

Do you find it impossible to delegate more? This video will explain how you sometimes take on your employees’ tasks and what are the real reasons that make delegation so difficult.
If you overcome these obstacles, delegation will be a piece of cake for you!

Prioritizing your Time

Our day is so often filled up with emergencies and demands that we rarely have the chance  to get our heads out of the grindstone and ask ourselves an essential question. What are my priorities? What do I want to invest my time in first? In this video we will see that we have a much greater amount of time than we think, and that just like the old NSPA professor, we just need to define our personal and professional big rocks. 

Seneca said, “There is no favorable wind for those who do not know where they are going.» Do you have SMART objectives – measurable, ambitious, realistic, a target towards which you can project and direct your action in the field? 

Having a vision and defining it into a strategy is certainly an essential step. The next step will be to translate your vision into concrete actions and to define the monitoring indicators of your preset objectives 

In this video we will see how we can formulate our objectives, how to negotiate them and the key questions to ask ourselves before committing. 

Want to regain control over your time? 

Take control of your daily schedule so you never have to suffer through it. 

David Eisenhower, the 34th President of the United States of America is quoted as saying: “What is important is rarely urgent and what is urgent is rarely important. 

Eisenhower’s matrix was developed from this quote as a way to help people prioritize their duties. How? By discerning what is urgent and important. 

Some of us have an internal planning instinct that works extremely well. They don’t need a daily written schedule to be organized and efficient. They know where to start and instinctively know how long it takes to complete a task and finish a project. They have a little gem of an internal clock.
For others, prioritization and weekly or even daily planning are indispensable tools to avoid getting lost and gain efficiency in their projects. In this video we will see why we should plan and how to plan.

Many conflicts emerge because we do not know how to set boundaries. We don’t know how to say no like adults because we lack the self-confidence. Or we say no too late or too aggressively, so conflict erupts.
In this video we will first see why we don’t dare to say no, then how to say no to a request and finally how to say no to an attitude that doesn’t suit us.

Do you want to be more efficient at work? 

Have a clear vision of the 5 laws of time :  Murphy’s Law, Parkinson’s Law, Carlson’s Law, Illich’s Law, and Pareto’s Law? 

These laws will change the way you plan and organize your work. 

Organizing your Work Time

Do you want the place where you spend so many hours, your office, to be as tidy, organized and comfortable as possible so that your well-being and efficiency are at their highest? In this video, we will review the structure of our work environment, the interest of diversity and finally, the importance of the attractiveness of this place.

Our boss is an essential element in the accomplishment of our tasks. It is with them that we define our objectives, that we discuss each crucial step of a project, and that we report on the progress of our missions.
Our time with them is sacred, just as their time with us is sacred.
How can we optimize it for everybody’s benefit ? We will first tackle why we need to spend time with our boss, then how to be allies in time management and finally, what to do when our boss is too present or not present enough!

Executives are increasingly expressing the feeling of being faced with an overload of information that they can no longer absorb, process, nor prioritize, which generates anxiety and stress. They also mention the risk of cognitive overload.
In this video, let’s zoom on the phenomenon of infobesity and visit some good habits in order to regain control over the collection and absorption of information.

We often blame digital technology for eating up our time by its continuous flow of distractions and information.
Despite all the criticism, technology will continue to develop. How can we put it better at our service, and especially at the service of our time?
Here are 10 apps that will help you save time (and as a bonus, an introduction to mind-mapping software.)

Although they’re supposed to make our work easier, e-mails paradoxically end up polluting it by constantly interrupting us. According to the Mindjet survey, 68% of employees receive up to 100 emails a day. A quarter of the emails don’t even get opened!
Some companies, considering the extent of the problem, suggest rules for good email use. In this video, there are 7 wise tips to help you improve your email usage and save time (for yourself and others around you!)

The dashboard is an indispensable tool for monitoring the development of one’s activity, especially as a manager.
Just like a car dashboard, the dashboard in a company allows the visualization, the follow-up and the exploitation of data in the department through figures, ratios, graphs.
With a good dashboard, a manager, even if they are off-site, will be able to react quickly to any deviation and build their vision of the future. Here are 10 tips for a quality dashboard.

Our notion of time is turned upside down when we leave the company’s premises with its conventional schedules.
When we work remotely, telecommuting or off-site, how do we make sure that the contractual working time will be effective, how can we ensure that it will be productive?
We’ll look at telecommuting legislation first, then the importance of trust in organizing telework, and finally I’ll give you some tips for managing your time wisely when working from home.

Managing Time in Meetings

According to a study carried out by Perfony, an executive spends 16 years, on average, in meetings over the course of his/her career.  Is this useless, lost, wasted time? 

We will be exploring the question in 3 parts: the excess of meetings, the excessive cost of meetings, and why we waste so much time on them. 

What is time boxing? It’ s the guarantee that your meetings will end on time.
The luxury of having shorter meetings because you’ve streamlined time. Remember Parkinson’s law that says that a meeting spreads within the time allotted to it. You scheduled an hour, the meeting will use an hour for something that could have been done in 45 minutes. Time-boxing is about sequencing your meetings.

Do you think it takes a superhuman to run meetings?
Are you afraid that you will be told that the meeting was not useful, or was boring, or even worse, that the facilitation was not up to scratch?
One solution: divide the task into parts and delegate.
Lean on the team to divide up the roles in the meeting so that you don’t have to do the big split all the time. We will see the different roles delegated: time keeper, scribe, decision-pusher, speech distributor, expert, … etc…

How to avoid participants falling asleep in meetings?
How to avoid losing the 50% of participants who admit to handling emails, sms and other files during meetings?
Here are the 4 tips: alternate, set the pace, add visuals and make the meeting fun.

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Time Management : Best Course ?

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