The Steps of a Meeting
The beginning of a meeting is a crucial and determining moment. From the moment participants enter the room, to the first words you say as a meeting facilitator.
Then, you will have to stick to the canvas you have prepared by filling in all the objectives with good timing.
Finally, the end of a meeting will be the key moment that will prepare everyone for action before the next meeting.
Welcoming participants and room layout (6'29)
This video discusses the importance of the few minutes before the start of the meeting. A personalised and friendly welcome can make all the difference. The video also offers various room configurations with their advantages and disadvantages.
Start the meeting on solid foundation : SOPADERP (10'01)
The first 5 minutes help to lay a solid foundation for the meeting.
Here’s how to get participants on board in 8 steps. As if it were a matter of getting them on a sailboat for a crossing.
The SOPADERP (Subject, Objective, Participants, Animator, Duration, Energy , Rules and Plan) is a good tool to provide the speaker leadership, and these first 5 minutes a structure while making sure to create conviviality.
Time-boxing in meetings (3'33)
What is time boxing? It’ s the guarantee that your meetings will end on time.
The luxury of having shorter meetings because you’ve streamlined time. Remember Parkison’s law that says that a meeting spreads within the time allotted to it. You scheduled an hour, the meeting will use an hour for something that could have been done in 45 minutes. Time-boxing is about sequencing your meetings.
Successful follow-up for your meeting (5'21)
The meeting does not stop when all participants leave.
Here are 3 tips to make your meetings bear fruits beyond the hour spent together: a quality debriefing, follow-up on the action plan and a continuous improvement process to make the meetings that follow even more satisfying.
Supervision of team meetings (2'52)
You want to improve the way your meetings run and you don’t know where to start? Are you doubting your ability to take the step towards meetings where participation and creativity reign?
Call in a supervisor. Have an observer (consultant, coach, line manager or colleague who is an expert in meeting facilitation) who will analyse your team’s meeting processes. Here are the points to observe to make a qualitative assessment of your meetings.